Privacy Policy
This Privacy Policy explains how the Global Youth Water Envoys Program and the organization operating this website (together, “GYWEP”, “we”, “us”, or “our”) collect, use, disclose, retain, and protect personal data when you visit or use this website. It also explains how participants and other individuals may request access to, correction of, or removal of their information.
1. Scope
This Policy applies to the public website at gywep.arabyouthcenter.org, its English and Arabic pages, participant profiles, and related online content under our control. It does not apply to third-party websites or services linked from this website.
2. Information we collect
We may collect information that you or an authorized contributor provide, including names, contact details, country, role or position, organization, biography, photograph, social-media or website links, and any information included in a request sent to us.
When you use the website, our hosting and security systems may automatically record limited technical information, such as your IP address, browser and device type, operating system, pages requested, referring page, date and time, language preference, and security or error logs.
We may use strictly necessary cookies or similar storage to maintain sessions, language preferences, security, and core website functions. If optional analytics, advertising, or other non-essential technologies are introduced, we will provide any notice and choice required by applicable law and update this Policy.
3. Public participant profiles
The website publishes selected participant information so visitors can learn about the Program and its envoys. This may include a participant’s name, photograph, country, professional or academic role, organization, biography, and approved external links.
Participant information should be supplied or approved by the participant, or by a person authorized to act for them. A participant may contact us to correct, update, restrict, or remove profile information, subject to legal and operational requirements.
4. How we use personal data
We use personal data only for legitimate Program and website purposes, including:
- operating, securing, maintaining, and improving the website;
- publishing and managing approved participant profiles and Program content;
- responding to questions, correction requests, and other communications;
- diagnosing errors, preventing misuse, and protecting users and systems;
- measuring basic website performance and understanding aggregate usage; and
- meeting applicable legal, regulatory, audit, and record-keeping obligations.
5. Legal grounds and consent
Where applicable, we process personal data on the basis of consent, the performance of a request or arrangement, our legitimate interests in operating and protecting the Program and website, and compliance with legal obligations. Where processing depends on consent, consent may be withdrawn for future processing by contacting us, subject to applicable law.
6. How we share information
We may share information with trusted hosting, storage, security, technical-support, and other service providers that process it for us under appropriate instructions. We may also disclose information when required by law, legal process, or a competent authority, or when reasonably necessary to protect rights, safety, security, or the integrity of the Program and website.
We do not sell personal data. Participant profile information is public by design once published on the website and may be viewed, indexed, or shared by others.
7. International processing
Some service providers or website visitors may be located outside the country where the information was collected. Where personal data is transferred internationally, we will use reasonable contractual, organizational, or technical safeguards as required by applicable law.
8. Retention
We retain personal data only for as long as reasonably needed for the purposes described in this Policy, to maintain accurate Program records, to resolve disputes, and to meet legal or security requirements. Public profile information may be removed or archived when it is no longer needed. Backup copies and security logs may remain for a limited period under normal retention schedules.
9. Security
We use reasonable administrative, technical, and organizational measures intended to protect personal data against unauthorized access, loss, misuse, alteration, or disclosure. No online service or transmission method is completely secure, so absolute security cannot be guaranteed.
10. Your choices and rights
Subject to applicable law, you may ask us to confirm whether we hold personal data about you and request access, correction, updating, deletion, restriction, or cessation of certain processing. You may also withdraw consent where consent is the relevant basis. We may need to verify your identity and may retain information where the law permits or requires it.
11. Children and young participants
The Program may include young participants. We do not knowingly publish a child’s personal data without the authorization required by applicable law. Parents, guardians, or authorized representatives may contact us to request review, correction, or removal of a child’s information.
12. Third-party links
The website may link to social-media profiles, partner websites, and other external services. Those services operate under their own terms and privacy practices. We are not responsible for their content, availability, or handling of personal data.
13. Changes to this Policy
We may update this Policy to reflect changes in the website, our practices, or applicable requirements. The revised version will be posted on this website with a new effective date. Material changes may also be highlighted where appropriate.
14. Contact
For questions, privacy requests, or concerns about this Policy, contact us at info@arabyouthcenter.org.